Privacy Policy
Last Updated: June 2026
Introduction
GSN Immigration Ltd is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, share and protect your personal information when you use our website, contact us, or instruct us to provide immigration advice and services.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection laws.
By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy.
Data Controller
The data controller responsible for your personal information is:
GSN Immigration Ltd
79 College Road
Harrow
London
United Kingdom
HA1 1BD
Telephone: +44 208 150 6709
Email: info@gsnimmigration.co.uk
Website: https://www.gsnimmigration.co.uk/contact-us
Data Protection Officer
GSN Immigration Ltd has appointed a Data Protection Officer (DPO) to oversee compliance with this Privacy Policy and applicable data protection legislation.
Data Protection Officer: Syed Zaib Shah
Email: zshah@gsnimmigration.co.uk
If you have any questions regarding this Privacy Policy, your personal data, or wish to exercise any of your data protection rights, please contact the Data Protection Officer directly.
Personal Information We Collect
We may collect and process the following categories of personal data:
Identity Information
Full name
Date of birth
Nationality
Passport details
Immigration status
Biometric information where relevant to an immigration application
Contact Information
Residential address
Email address
Telephone numbers
Financial Information
Payment information
Billing information
Bank details where required for transactions
Immigration Case Information
Visa and immigration history
Employment details
Educational history
Family and relationship information
Supporting documents provided in connection with your matter
Technical Information
When you visit our website, we may automatically collect:
IP address
Browser type and version
Device information
Operating system
Website usage data
Cookie information
Special Category Data
As part of providing immigration advice and representation, we may process special category personal data including:
Racial or ethnic origin
Religious beliefs
Health information
Biometric data
Information concerning criminal convictions or offences where relevant to your case
Such information is processed only where necessary and permitted by law.
How We Collect Your Information
We collect personal information:
Directly from you
Through our website enquiry forms
During consultations and meetings
Through email correspondence
Through telephone communications
From third parties acting on your behalf
From referees, employers, educational institutions or family members where authorised
From government departments and public authorities where necessary for your case
How We Use Your Information
We use your personal data to:
Provide immigration advice and services
Assess your eligibility for immigration applications
Prepare and submit applications and appeals
Communicate with you regarding your matter
Verify your identity
Process payments
Comply with legal and regulatory obligations
Improve our website and services
Respond to enquiries
Manage complaints and disputes
Send service-related communications
Where you have consented, we may also send marketing communications regarding our services.
Lawful Bases for Processing
We process personal data under one or more of the following lawful bases:
Contract
Processing is necessary to perform a contract with you or to take steps before entering into a contract.
Legal Obligation
Processing is necessary to comply with legal or regulatory requirements.
Legitimate Interests
Processing is necessary for our legitimate business interests provided those interests do not override your rights and freedoms.
Consent
Where required by law, we will obtain your consent before processing personal data for specific purposes.
Substantial Public Interest
Certain immigration-related processing may be carried out under conditions recognised by UK data protection legislation relating to substantial public interest.
Sharing Your Information
We may share your personal data where necessary with:
UK Visas and Immigration (UKVI)
The Home Office
Immigration tribunals and courts
The Immigration Advice Authority (IAA)
Legal representatives, barristers and experts
Translators and interpreters
Professional advisers
Regulatory authorities
Payment service providers
IT and cloud service providers
Government agencies and law enforcement bodies where legally required
We do not sell your personal information to third parties.
International Transfers
Some of our service providers may process data outside the United Kingdom.
Where personal data is transferred internationally, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements, including approved contractual safeguards where necessary.
Data Security
We implement appropriate technical and organisational measures to protect personal data against:
Unauthorised access
Loss
Misuse
Disclosure
Alteration
Destruction
Access to personal information is restricted to authorised personnel who require access for legitimate business purposes.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal and regulatory obligations.
| Record Type | Retention Period |
|---|---|
| Client files | 6 years from file closure |
| Financial records | 6 years |
| Website enquiries | Up to 2 years |
| Marketing records | Until consent is withdrawn |
| Regulatory compliance records | As required by applicable regulations |
Retention periods may be extended where required by law or where a legal claim may arise.
Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your personal data in certain circumstances
Restrict processing of your personal data
Object to processing
Request transfer of your data to another provider
Withdraw consent where processing relies on consent
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, please contact us using the details provided above.
Cookies and Website Analytics
Our website may use cookies and similar technologies to:
Improve website functionality
Analyse website traffic
Enhance user experience
Measure the effectiveness of advertising campaigns
Cookies may be placed by us or by third-party providers such as:
Google Analytics
Google Ads
Meta (Facebook)
Other website performance and marketing providers
You can manage cookie preferences through your browser settings or through any cookie consent tools provided on our website.
Marketing Communications
Where permitted by law, we may send information about our services that may be of interest to you.
You may opt out of marketing communications at any time by:
Clicking the unsubscribe link in emails
Contacting us directly
Emailing info@gsnimmigration.co.uk
Opting out of marketing communications will not affect service-related communications regarding your matter.
Children’s Data
We regularly act in immigration matters involving children and dependants.
Where we process children’s personal data, we do so only where necessary for the provision of immigration advice and services or where otherwise permitted by law.
Appropriate safeguards are applied to protect children’s information.
Third-Party Websites
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of external websites. We encourage users to review the privacy policies of any third-party sites they visit.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements, regulatory guidance or our business practices.
Any updates will be published on this page and the revised version will take effect immediately upon publication.
Contact Us
If you have any questions regarding this Privacy Policy or how we handle your personal information, please contact:
GSN Immigration Ltd
79 College Road
Harrow
London
United Kingdom
HA1 1BD
Telephone: +44 208 150 6709
Email: info@gsnimmigration.co.uk
Website: https://www.gsnimmigration.co.uk/contact-us
Information Commissioner’s Office (ICO)
If you are unhappy with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
Website: https://ico.org.uk
Telephone: 0303 123 1113
Address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
We would appreciate the opportunity to address your concerns before you contact the ICO.
